A Letter from the Board about Report Cards

Dear Families:

We hope this correspondence finds you, your family and loved ones healthy and safe. We know these are uncertain times and we wish to provide clarifying information about your child’s report card.

The Ministry of Education provided direction that all students will receive a report card in June. York Region District School Board will be providing electronic report cards for our students.  Our goal is to have all electronic copies of report cards distributed to families by June 26.  Families will be notified when their child’s electronic report card is ready and instructions for access to the report will be provided in that communication.

For students in Grades 1 to 8, grades will be determined based on their learning from the beginning of Term 2, February 3 to March 13, 2020. Students’ grades/marks should not be negatively affected by performance during online learning from home after the start of school closures due to COVID-19. Therefore, end of year grades/marks can only remain the same or increase based on units of study continued after April 6.

The code “I” is used on report cards in place of a grade/mark due to extenuating circumstances such as the current school closure, when there is insufficient evidence to determine a fair and valid grade/mark for report card purposes. It is important to note that this is not a penalty to the student, nor is it a statement about the student’s competence or capacity to learn.

Where instruction in a particular strand/subject began after the school closure, a grade/mark will not be provided. The teacher will use code “I” and may include the statement, “Due to the school closure period, there is insufficient information to determine a grade/mark.”

Note: In Grades 7 and 8, please disregard the Median column in this report card as the use of the “I” may result in some inaccuracies in calculations.

Comments may accompany a strand/subject that was reported as an “I.” Your child’s teacher will use their professional judgement to determine which aspects of learning to include in the comments related to what your child has learned, and possible strengths and next steps.

As always, the code NA is used when a subject or strand is addressed in another term.

We remain committed to supporting our students and families as we continue to navigate the effects of COVID-19 on education. If your school can support your family in any way, we encourage you to connect directly with your child’s teacher or school principal.